boardmeetingapps.blog/how-you-can-create-and-run-better-meetings-with-boarddocs
Board meetings form the core of a company’s management. But, they must be organized to allow productive discussions and the ability to make decisions. A successful board meeting is dependent on having clear and consistent procedures, making sure that everyone’s voice is heard, and ensuring that the agenda is followed. This article will help you organize your board meetings to ensure maximum effectiveness.
Start by discussing the basic rules. This could include discussing the procedure of how to participate in discussions, how long discussions will last, or the manner in which decisions will be taken. This will help to avoid misunderstandings, and make for a more productive work environment.
Begin with a brief introduction by the chairperson or facilitator. This provides context for the remainder of the board meeting and sets the stage for a productive and meaningful discussion.
Review the reports of the different committees or heads of departments. This is a good opportunity for departments or groups to update and discuss any successes or difficulties.
Then, re-visit old or unresolved issues from previous meetings or new matters. These can include pending actions, projects or initiatives that have not been approved or any other agenda items that require discussion and board approval.
Discussions can distract from the main agenda, and result in discussions that drag on for too long. This can be avoided by having parking space at the end of your agenda where you can discuss new topics that don’t need immediate action. It’s also helpful to have an appropriate time limit for each agenda item. This will ensure that the discussion stays on track and keep it from getting off topic.